How to prevent and claim unpaid bills?

Do you have a business? Surely you have ever found yourself in the uncomfortable and complicated situation of having to claim an unmade payment. Encountering unpaid bills is a fairly common situation in many companies. This shows the need for the use of tools to prevent bill defaults.

Why are there customers who are late with their payments?

If it is true that in most cases it is a question of liquidity problems, but not always. In fact, 43% of bill payment delays are related to a mismanagement of the same bill, either due to the creditor's fault in incorrectly sending the bill or the fault of the person responsible for receiving the bill.

It may be that there is a error in sending the invoice, probably because the correct address has not been entered or because the invoice in question was not associated with the correct person. There may also be a Receipt error of this, because often the person who receives it is not the debtor and he is not responsible for getting it to its recipient.

It is also possible that there is a error in the document itself. These errors can range from concepts, quantities, prices or even descriptions of the invoice.

Mechanisms to prevent an unpaid bill

Unfortunately, it is not possible to guarantee that someone will meet their payment obligation. However, if there are ways to try to prevent such an event. These can be:

• Advance payments can be very good allies in these cases. You can choose to have customers execute the payment in advance, either in full or in part.
• Find out more before hiring. It guarantees the solvency of that company or person. You can ask for accounts to be viewed, personal income tax, etc.
• If you don't have reliable and secure information about a company, choose to say no to negotiate or work with it.
• You can also request a guarantee before joining another company. You can request a guarantee to protect your benefits in the event of a default.
• Automate your company's entire accounting sector. Use invoice and budget management software. This will make it easier to send and receive invoices, which in turn will reduce the risk of error.

Invoice and budget management software

As we mentioned in the previous point, there are business management software that allow the supplier management, patrons, employees and services of the company. In addition, many of these software make it possible to control of all budgets and invoices of the company. This is how these software can be very beneficial for the control and administration of accounting management.

taclia as an invoice and budget management software

taclia is an example of the different business management software that we can find in the market.

taclia allows you to facilitate and carry out a correct managing your invoices and budgets, as well as controlling the services, employees and patrons and vendors of your company. This software allows you to customizing the system to the needs of your company, as well as having your customers, suppliers and employees connected in one place.

taclia manages them all your daily tasks and services, allows you to wear a monitoring of employees and suppliers, in addition, it allows you create, manage and send quotes and invoices, access automatic reports where all the data from your services are centralized so that you can make decisions and know what is happening in your business every day, and many other features.

Like taclia, there are many other budget and invoice management software, which will allow you to make decisions with personalized data about your finances. For this reason, it is necessary to make a research process to be able to reach the one that best suits the needs of your company.

taclia allows you to have a centralized control of all the finances of the business. You can create, send and receive quotes and invoices in a minute. The app allows a simplification of invoice and payment management since it provides the possibility of create invoices quickly and easily with custom templates, adapting them to the needs of your company.

In addition, taclia automates all calculations, creating automatic invoices without the need for the use of calculators.

With taclia, you'll have a continuous monitoring of all your bills Thanks to the centralized data What the platform offers and you can access the invoices for all your services and check which ones are slopes or processed.

You can also decide which members of your team can create and approve invoices and budgets, as well as access the list of all your team's expenses and revenues.

So, what does taclia provide you with as a budget and invoice management software?

• With the custom templates with taclia you can create invoices in a simple and intuitive way.
• It will allow you to have a absolute control of your bills at any time, since you will have access to your bills from any electronic device, inside or outside the home.
• You'll be able to command automatic invoices to your customers from the platform when necessary. In addition, taclia synchronizes with WhatsApp and email so you can send your invoices to the channel of your choice.

And much more!

How to claim an unpaid bill?

If you are a business owner or are self-employed, collecting an unpaid bill is a problem that you will inevitably have to face on occasion.

Faced with this, we can't do much, because it will depend on our client when we are going to actually receive the payment, but it is in our hands to push hard enough (and in the right way) to get the payment made as soon as possible.

Most recommended once a few days have passed since the Expiration date Of the payment is send a notice Remembering that there is a unpaid invoice.

If no response is received to the reminder notification, then the most convenient thing will be contact the customer to determine what could have happened and how it can be solved. Call him, Write to him, Make an appointment to talk face to face, and so on.

Once you have contacted him, proceed to Listen to him, Ask him what's going on and try to reach a solution or agreement.

In the case of Lack of cash on the part of the customer, which would mean the lack of possibility of receiving payment for their invoice, you can consider offering divide the bill into different installments.

Despite the many strategies you try, unfortunately, you will not always receive payment for the bill, and that is when it will be time to claim for Judicial route.

In conclusion, in many cases we associate an unpaid bill with a certain neglect and lack of professionalism on the other side, when in reality what we should consider looking for possible solutions or methods of prevention to these events, such as the automation of the company's invoices and budgets sector.