How to reduce work absenteeism?

El absenteeism from work means the absence of a worker from employment during their working day. This term includes absences that are of their own free will, whether they are justified absences or not, and even face-to-face absenteeism as long as a considerable number of hours are exceeded.

According to Adecco, in 2020 the rate of absenteeism from work in Spain was 7.1% and 1.7 billion working hours were lost, thus reaching All-time high. It is a problem that seriously affects companies, involves capital losses and a significant drop in productivity.

In the Workers' Statute The reasons for lack of assistance that cannot be considered as absenteeism are collected, and are those that relate to exercising a Legitimate right or related to protected situations. We are talking, for example, about the right to strike, maternity/paternity, sick leave, accidents at work, etc.

What are the causes of absenteeism from work?

Las Causes of absenteeism from work are diverse, but sometimes they are related to the operation of the company and not so much to the worker's personal life. These types of causes can be divided into:

• Lack of oversight: If your company lacks time control devices, your organization is much more vulnerable to absenteeism from work, this lack of assistance is no longer recorded.
• Job dissatisfaction: Those employees who are demotivated with the company's objectives can show this through absenteeism. It should be borne in mind that operators also have goals within the organization, if an environment is not created that allows the team to meet them, it is likely that there will be absenteeism from work.
• Incorrect working conditions: taking care of operators' tools and workplace is essential to avoid absenteeism from work. To do this, it is necessary to be up to date with everything they do and, in case of finding bad conditions, to put a solution before it starts to affect them.
• Work accidents: the worker's performance will be closely related to their state of health, if they perceive that they are taking risks every day, their commitment and trust with the company will decrease, so they will be much more likely to practice absenteeism from work.
• Constant changes: the organization of the company is one of the main reasons why an operator may miss work, because it does not contribute to a good working environment, it can considerably influence worker satisfaction and motivation within the company.

Organize and apply time control with the taclia app. 

How to deal with the different types of absenteeism from work?

There are several types of absenteeism from work, but implications they are always very negative for the company. La reduced profits And the productivity, that is Skyrocket business costs having to cover said worker, for example, with a replacement or overtime or, the loss of motivation of the rest of the team for having to cover the work of others.

Therefore, it is important that you know each type of absenteeism from work in order to be able to solve the one that is most common in your company:

Predictable and justified absenteeism

This is the most common absenteeism for companies, and it consists of the fact that Operator notifies the company about the cause of his absence. This type of lack of assistance, even if justified, can be a reason for Termination of the contract when they involve something routine.

Unpredictable and unjustified absenteeism

When it comes to unjustified absenteeism, the worker Does not attend the workplace and does not notify the company of the fault and the reason or, if it does, it is not sufficiently justified. It can be sanctioned on the part of the company because it is not fulfilling its functions as an operator.

We also include in this section the abandonment of the workplace without prior notice.

In-person absenteeism

This is the most difficult case to detect, the worker has come to the workplace, but It does not perform the tasks assigned to it. It is a fault that requires attention on the part of the businessman, because it is more complex to prove.

Tips for reducing work absenteeism

To have a Plan against absenteeism from work is important to continue growing as a company. These are some Tips for avoid absenteeism from work and all its consequences for your company:

Provide support to the worker by planning better

Absenteeism from work is often related to a poor organization of the company. This greatly affects your team, since it can be very stressful not knowing what your next task is or that the organization of the company is chaotic with contrasting changes of plans.

One of the most useful techniques for improving this organization is with the help of a task and service management software, which allows you to know in real time what services are being carried out in your company and which ones remain to be done. This way, you can always keep your team busy and make a better planning of all daily services, so that they perceive that they are in tune with the company.

If your worker also knows what they should do at all times and can count on a daily roadmap, they will feel supported by the company and useful, so their job satisfaction will increase. You must also make sure that Be available to answer your service-related questions.

Motivate your operators

What operators value most in their workplace is to feel fulfilled, motivated and that they belong to the business project, so their potential well-being in the company is one of the keys to solving absenteeism from work.

To invest in the happiness of your workers, you must listen to their complaints and pay attention to what we call. emotional salary. You can do it like this:

• Be flexible: allows them to have a flexible schedule that suits their needs, allowing reconciliation is essential to keep your team happy. Keep in mind that workers have a life outside your company and allowing it to be easier will increase their business commitment.
• Apply growth programs: that there is a way to climb positions within the company and that the worker is aware will increase their motivation to work every day to reach the position of their dreams. The fact that your operators feel stuck or underperformed are usually causes of absenteeism from work that do not help improve business productivity and, if they last over time, end up triggering the end of the employment relationship.
• Improve internal communication: that your operators feel that they can count on you is essential, trust between employer and worker will always be the best ally to avoid absenteeism from work. That workers feel listened to is key for the company to continue to grow, so you must ensure that in your company there are spaces of trust and respect where operators can express their demands. 

Teamwork

To increase business commitment, many companies opt for potential teamwork, as operators create linkages including those that promote their sense of belonging to the company. In addition, it is usually strategic, if you work as a team it is more difficult to make the decision not to attend the job, since you would be harming your colleagues.

Rewarding worker attendance

One way to motivate operators is to reward those who do not have any unjustified lack of assistance throughout the year or, in some companies, the bonus applies month to month. The prize may or may not be a financial reward, for example, it can translate into additional vacation days.

A tool for the time control of your workers

Technology is the best tool to reduce absenteeism in your company. With task and service management software that includes the Time control and transfer, as is the case of taclia, you can manage the hours worked by your operators on a daily basis.

With taclia's time control functionality, you can begin to solve your company's absenteeism from work, with one click confirming that your workers are in the assigned services and not only that, but manage pending hours of each worker.

Ending absenteeism from work not only Increase productivity of your company, time control is now mandatory by law, so if you want to avoid fines, it is essential that you have software Signing for your employees.

Access from any device a simple way to increase productivity and have time control of your workers, but not only that. With taclia you can also manage all other areas of your company such as tasks and services, customers, suppliers, invoices and budgets and more.

These are some of taclia's main features for controlling absenteeism from work:

• Control the hours worked by each operator quickly and easily
• Allows the worker to add the inputs and outputs of the workplace
• Add any comments to that workday from “Notes”
• Avoid mistakes when signing