How to Prevent and Claim Unpaid Invoices: Strategies and Solutions

The impact of unpaid invoices on your business

Las unpaid invoices represent a critical problem for any company. Not only do they affect liquidity and cash flow, but they can also jeopardize the financial stability of the business.

According to data from the International Chamber of Commerce, 25% of companies worldwide face regular delinquency problems, resulting in a significant loss of resources and time.

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Main consequences of defaults

1. Difficulties meeting financial obligations: Paying suppliers or employees can become a challenge.
2. Lost business opportunities: The lack of liquidity prevents reinvesting in growth.
3. Deterioration of business relations: Disputes over defaults affect trust and reputation.

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Understanding the causes of defaults and applying preventive strategies is essential to protect your business and ensure its sustainability.

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Common causes of defaults and how to prevent them

Although defaults may be due to customer liquidity problems, in many cases they are related to errors in business management.

Main causes

1. Invoice errors: Incorrect data, misconceptions or shipments to the wrong address.
2. Lack of communication: Misunderstandings between the company and the customer regarding payment terms or conditions.
3. Customer solvency issues: Economic difficulties that limit your ability to pay.

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How to prevent them

• Advance payments: Request an initial percentage before starting the service.
• Check the customer's creditworthiness: Before closing a deal, check your financial history.
• Automate accounting: Use software such as taclia to ensure a efficient management of invoices and budgets.
• Establish clear contracts: Define payment terms and consequences in the event of a delay.

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Effective strategies for preventing and managing late payments

1. Process automation: It implements management software to issue automatic invoices, make payment reminders and keep centralized control.
2. Payment guarantees: Request guarantees or contracts that protect your company in the event of non-payment.
3. It offers early payment incentives: Small discounts for customers who pay before the due date.
4. Maintaining good communication: Contact customers regularly to ensure they understand the payment terms.

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How to effectively claim an unpaid invoices

Key steps to claim a payment

1. Send a written reminder: Indicate the amount due, the invoice number and the due date.
2. Contact the customer directly: Ask if there is a problem and look for a joint solution, such as payment deadlines.
3. Send a formal notification: If the payment is not made after the reminder, send a formal letter of complaint.
4. Consider the judicial route: If the client doesn't respond, consider going to a lawyer or arbitration process to recover the debt.

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EXAMPLE of a message to claim a payment:

“Dear [customer name],

We want to remind you that the invoice [number] issued on [date] for an amount of [amount] has not yet been paid. We would appreciate it if the payment is made before the [deadline]. If you have any problems, do not hesitate to contact us to find a solution. Thank you for your collaboration.”

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taclia: The key software for managing your invoices and avoiding defaults

With taclia, you can significantly reduce the risks of default and simplify the management of your finances.

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Key Benefits of taclia

1. Automated management: Generate, send and control invoices quickly and efficiently.
2. Real-time tracking: Identify which invoices are pending or have already been paid.
3. Data Centralization: Access all the information on your invoices and budgets from any device.

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Avoiding defaults and maintaining a healthy cash flow is easier with taclia. Discover how our platform can transform the management of your company.

Try taclia for free and streamline your financial processes.