What is a time tracking system and how to implement it correctly

What is a time tracking system

Un time tracking system is a tool designed for Record working hours From employees, ensuring the compliance with the working day established and providing reliable data for business management.

El main objective of these systems is ensure transparency between employers and employees, making it possible to identify overtime, incomplete working hours and possible non-compliance.

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How to track hours worked

There are several ways to keep track of the hours worked, depending on the company's tools and needs:

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Manual spreadsheets

Although they are a cost-effective solution, they are error-prone and time consuming.

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Digital systems

Tools that automate time recording, such as mobile applications or specialized programmes.

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Transfer terminals

Physical devices such as biometric watches that record the entry and exit of employees.

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How to keep an eye on workers

Keeping effective control of workers involves more than just recording check-in and check-out times.

These are the keys:

Define clear schedules

Establish work schedules adapted to each position or department.

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Automate processes

Use time tracking systems that generate detailed reports.

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Conduct internal audits

Regularly check that the records are accurate and reflect the reality of the days.

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Communicate the regulations

Make sure that all employees are aware of their responsibilities related to the hiring.

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Learn how to control the hours with taclia

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How to calculate working hours

Calculating working hours involves recording the times of entry and exit, Discounting breaks if there are any.

Un time tracking software automates this process, avoiding errors of calculation and reducing management time.

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PRACTICAL EXAMPLE made with taclia:

• Day: 9:00 a.m. to 6:00 p.m.
• Break: 1 hour for lunch.
• Total: 8 hours worked.

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How to manage employee time tracking

A good management system must meet these characteristics:

Accessibility

Allow employees to sign in from anywhere, especially in hybrid or remote environments.

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Legal Compliance

Generate records that meet legal requirements, such as keeping them for the mandatory period.

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Clear reports

Provide summaries of hours worked, overtime and absences.

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What happens if you forget to sign in

If an employee forgets to sign in, it is the responsibility of both the employee and the employer ensure that the records are accurate.

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The consequences may vary:

Internally

It can make it difficult to calculate hours worked, affecting payroll.

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At the legal level

The company could face penalties if it doesn't ensure that the time record is complete.

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RECOMMENDATION: Implement systems that allow employees to easily report forgetfulness and correct records.

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Conclusion

A time tracking system is essential for complying with labor regulations and managing effectively employee days.

With digital solutions, you can automate processes, avoid errors and ensure compliance with your company's legal obligations. Try taclia free for 10 days.